AI in Hiring Notice

Last updated: November 4, 2026

Illinois law requires employers to tell applicants and employees when artificial intelligence (AI) is used in employment decisions. This notice explains how Port Parma Logistics LLC uses AI in hiring and what your rights are.

The tool we use

• Product and vendor: HRMLESS, an AI-powered recruiting platform provided by HRMLESS
• Positions: Delivery Driver
• Decisions it helps with: recruiting and hiring: which applicants move forward to the next step and are invited to interview

What HRMLESS does

• Sends you messages about your application and helps you schedule interviews
• Runs automated video interviews, in which you answer questions on video at a time that suits you
• Analyzes your application and interview answers with AI, and screens and scores applicants to help our team decide who moves forward

People make the final decisions. Our HR team reviews applicants and decides who is hired. AI results are one input that helps our team; they do not make the hiring decision.

Information it uses

• Information from your application, such as your name, contact details, work history and answers to screening questions
• Your video interview, including the video and audio recording and your answers
• Scheduling details and your messages with us

Video interviews: your rights under Illinois law

Under the Illinois Artificial Intelligence Video Interview Act:

• Before you record a video interview, we will tell you that AI may be used to analyze it and to consider your fitness for the job, explain how the AI works and the general types of characteristics it uses to evaluate applicants, and ask for your consent.
• We will not use AI to evaluate you without your consent.
• Limited sharing. Your video is shared only with people, and with technology, whose expertise is needed to evaluate whether you fit the job. In practice this means our hiring team and HRMLESS.
• Deletion. You can ask us to delete your video interview at any time by emailing sp@portparma.com. We will delete it, and have HRMLESS delete all copies, including backups, within 30 days of your request.

Fairness

We do not use AI in a way that has the effect of discriminating against anyone because of a characteristic protected by law, and we do not use ZIP codes as a stand-in for any protected characteristic. If you have concerns about a decision, contact us.

Accommodations and questions

If you have a disability or other need that makes an automated video interview difficult, you can ask for a reasonable accommodation, such as more time or a different interview format. Email sp@portparma.com and tell us what you need. You can also email us with any questions about this notice.